Privacy Policy

Last updated: 10 October 2026

This Privacy Policy explains how GenAI London Ltd (“we”, “our”, “us”) collects, uses, and protects your personal data when you visit genevaenterpriseaisummit.com, register for the Geneva Enterprise AI Summit 2027, or engage with our services. We are committed to protecting your personal data in accordance with the UK GDPR, the EU General Data Protection Regulation (EU GDPR), the Swiss Federal Act on Data Protection (FADP/revDSG), and other applicable data protection laws.

1. Who We Are

GenAI London Ltd
Company number: 16631366
Registered office: 71-75 Shelton Street, Covent Garden, London, United Kingdom, WC2H 9JQ
Email: privacy@genevaenterpriseaisummit.com

We are the controller responsible for the personal data described in this policy.

2. Data We Collect

We may collect the following categories of personal data:

• Identity Data: Name, job title, company/organisation

• Contact Data: Email address, phone number, postal address, URL to a LinkedIn page

• Registration Data: Waitlist sign-ups, ticket purchases, attendance history, dietary preferences (if provided)

• Application Data: Information you submit when applying to speak or partner, or when onboarding as a confirmed speaker or partner

• Payment Data: Billing details and payment information (processed securely by third-party providers; we do not store full payment card details)

• Technical Data: IP address, browser type, operating system, and website usage (via cookies and analytics tools, where you have consented)

• Marketing Preferences: Your choices about receiving updates from us

3. How We Use Your Data

We process your personal data for the following purposes:

• Event Registration & Management – to manage the waitlist, process your booking, issue tickets, and manage your participation.

• Speaker & Partner Applications – to review applications, onboard confirmed speakers and partners, and prepare the programme.

• Communication – to send important updates, logistical information, and follow-ups.

• Marketing (with consent) – to send you information about future events, offers, and related services where you have consented to receive such communications or where otherwise permitted by applicable law. You can opt out of marketing communications at any time.

• Legal & Compliance – to meet our legal obligations and respond to lawful requests.

• Website Experience – to analyse and improve our website functionality and user experience (analytics only with your consent).

4. Legal Basis for Processing

Under the UK GDPR and the EU GDPR, we process your personal data under one or more of the following legal bases. Under the Swiss FADP, we process personal data in line with its processing principles and, where a justification is required, rely on the same grounds:

• Performance of a contract: Where processing is necessary to fulfil our agreement with you (e.g., preparing the event, delivering your ticket).

• Consent: Where you have opted in to receive marketing communications or accepted analytics cookies.

• Legitimate Interests: For running and promoting our events in a way that does not override your rights.

• Legal Obligation: Where required by law.

5. Service Providers

We use the following service providers, who process personal data on our behalf and under our instructions:

• HubSpot – website forms (waitlist, speaker and partner applications) and customer relationship management

• Tally – onboarding forms for confirmed speakers and partners

• Luma – event registration and ticketing

• Google Analytics 4 – website analytics, used only with your consent

• CookieYes – cookie consent management

• Framer – website hosting

6. Data Sharing & International Transfers

We may also share your data with:

• Event Partners & Service Providers: Venue operators, ticketing platforms, payment processors, event technology providers.

• Speakers & Sponsors (only with consent): For networking or collaboration purposes.

• Authorities: If required by law or to protect our rights.

We ensure that all third parties respect your data privacy and process it in accordance with the law.

Your personal data may be processed in the United Kingdom, Switzerland, the European Economic Area, the United States and other countries where our service providers operate. Where personal data is transferred to a country that does not provide an adequate level of protection, we put appropriate safeguards in place in accordance with the UK GDPR, the EU GDPR and the Swiss FADP, such as Standard Contractual Clauses or certification under the applicable Data Privacy Framework.

7. Data Retention

We keep personal data only as long as necessary for the purposes collected, unless a longer retention period is required by law. Typically:

• Registration and event data: up to 3 years after the event

• Marketing contact data: until you unsubscribe or request deletion

• Financial records: 6 years (per UK accounting requirements)

8. Your Rights

Under the UK GDPR, the EU GDPR and the Swiss FADP, you have the right to:

• Access your personal data

• Correct inaccurate or incomplete data

• Request deletion of your data (“right to be forgotten”)

• Restrict or object to processing

• Withdraw consent at any time, including for marketing and analytics cookies

• Data portability

• Lodge a complaint with a data protection supervisory authority

You can complain to the UK Information Commissioner’s Office (ICO), the Swiss Federal Data Protection and Information Commissioner (FDPIC), or the data protection supervisory authority in your EU/EEA country of residence.

To exercise your rights, email us at privacy@genevaenterpriseaisummit.com.

9. Cookies

We use cookies and similar technologies to make our website work and, with your consent, to analyse website usage. You can manage your cookie preferences through our cookie banner or your browser settings. For more information, see our Cookie Policy.

10. Data Security

We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be posted on our website with the “last updated” date.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact:

Privacy Contact
GenAI London Ltd
Email: privacy@genevaenterpriseaisummit.com
Address: 71-75 Shelton Street, Covent Garden, London, United Kingdom, WC2H 9JQ